Terms of Reference (ToR) Videographer Consultancy – On a Call-Up Basis

RWAMREC
Sep 5
6 min read

1. About RWAMREC

The Rwanda Men’s Resource Center (RWAMREC) is a local NGO established in 2006, aiming to achieve gender equality through the promotion of positive masculinities and male engagement approaches in preventing Gender-Based Violence in Rwanda. It was legally established in 2008 by Ministerial Order No. 114/11 of 3 September 2008.

The RWAMRE vision is to have a peaceful society where women and men share roles/responsibilities in raising families and governing society through equality and respect; while its mission is to promote gender equality by transforming masculinities and femininities through awareness creation, advocacy, capacity development, movement building, and service delivery

RWAMREC operates in 27 districts located in all 4 Provinces of Rwanda and the City of Kigali, and its specific domains of intervention include, but are not limited to:

Community Empowerment: RWAMREC interventions contribute towards women's empowerment through engaging men as partners, beneficiaries, and agents of change.
Healthy Families: RWAMREC interventions promote peaceful families through the prevention of intimate partner violence and any other form of gender discrimination.
Child Support and Youth Mentorship: The population of Rwanda is overwhelmingly young; therefore, there is a significant need to focus on the promotion of gender equality and the rights of children and youth.
Gender Justice: There is a need to engage men to recognize and create a space for women’s rights. Gender Justice has to do with the provision of response services to survivors of GBV and engagement of actors in policy advocacy and accountability at all levels.
Inclusion and diversity: There is a need for an inclusive environment that does not discriminate against individuals, communities, and societies based on the values of ethnicity, gender, race, religion, sexual orientation, disability, etc. An inclusive society will allow the realization of both social and economic outcomes at the organizational and community levels.
Institutional capacity and development: It is on this basis that RWAMREC seeks to enhance the individual, institutional, and organizational capacity of RWAMREC to function effectively, expand, and network.

2. Background & Objectives

Rwanda Men’s Resource Centre (RWAMREC) is a non-governmental organization dedicated to promoting gender equality, engaging men in transforming harmful masculinities, and preventing gender-based violence (GBV). We work across Rwanda in close collaboration with international and national NGOs, government institutions, and local communities to implement programs that address social change, gender equity, and community empowerment.

To strengthen its communication and advocacy work, RWAMREC seeks to hire a consultant videographer/photographer on a call-up basis to document its initiatives through video and high-quality photos, collect stories of change, produce reportage materials, and capture testimonies from project participants to inform research, advocacy, and communication efforts. The videographer will collaborate closely with the Communication Department, which guides messaging, branding, and quality standards, and with Program Departments, which supply project goals, content, and context.

RWAMREC promotes aspirational and human-centered messages, highlighting the positive impact of its interventions and inspiring communities to embrace gender equality. Given our collaborations with a wide range of stakeholders—including international and national NGOs, government agencies, and local communities—the videographer must be a skilled communicator, adaptable, and creative, able to work in dynamic and diverse settings.

With over 50 staff members, a dedicated Communication Department offering strategic direction, and Program teams providing access and technical input, RWAMREC offers a supportive and collaborative environment for this consultancy.

3. Purpose of the Consultancy

The purpose of this consultancy is to engage a professional videographer on a call-up basis to:

Document RWAMREC project activities (trainings, community dialogues, campaigns, events).
Create high-quality video and photography content for awareness, advocacy, reporting, and social media purposes.
Capture human stories that showcase RWAMREC’s impact.
Work closely with RWAMREC’s Communication and Program teams to ensure consistent messaging and branding.

4. Scope of Work

The videographer will:

Pre-production
- Participate in briefing meetings with RWAMREC’s Communication and Program teams.
- Develop and submit a creative brief, script, shot list, and shooting plan (submission is a condition for the first installment of payment).
- Accept and read RWAMREC’s GBV Communication Guidelines and Motivational Interviewing Guide before fieldwork.
Production (Filming)
- Travel to project locations as assigned, on a call-up basis.
- Film project activities, including trainings, dialogues, and community events.
- Capture interviews and testimonies with beneficiaries, facilitators, and stakeholders (in coordination with RWAMREC staff).
- Collect B-roll and contextual footage.
Post-production
- Edit raw footage into final videos as required (short clips, documentaries, social media versions).
- Provide captions and translations (Kinyarwanda ↔ English/French as needed).
- Ensure branding compliance (logos, credits, partner mentions).
- Deliver final products in formats suitable for social media, TV, and archiving.
- Submission of captions, translations, and the final product is a condition for the last installment of payment.

5. Deliverables

Upon accepting a project, the videographer is responsible for preparing and submitting a shooting plan and a creative brief, which must be delivered no later than three weeks after the start of a single assignment. This ensures adequate planning, coordination with program and communication teams, and high-quality output.
Collecting testimonies from key stakeholders, including men, women, youth, religious leaders, and opinion leaders.
Filming, taking pictures, and highlighting RWAMREC milestone events.
Streaming an event live, as required.
Performing voice-over recordings for videos.
Capturing photographs of project activities, including community meetings, training sessions, and testimonials for use in photo essays and exhibitions.
Raw footage and pictures are delivered to RWAMREC after filming or taking pictures.
Draft edited video(s) submitted within 14 working days after filming.
Final edited video(s) with captions and translations delivered within 7 working days after receiving consolidated feedback.

6. Roles and Responsibilities

Videographer

Uphold professional conduct and comply with all RWAMREC guidelines and policies.
Strictly adhere to RWAMREC’s PSEAH (Prevention of Sexual Exploitation, Abuse, and Harassment), safeguarding, and gender equality policies.
Respect and apply RWAMREC’s GBV Communication Guide and Motivational Interviewing Guide in all assignments.
Ensure that the consent of all individuals photographed or filmed is voluntary and informed, in line with RWAMREC safeguarding standards.
Ensure that informed consent is obtained from all individuals photographed or filmed, securely stored, and shared with RWAMREC for record-keeping.
Engage exclusively with RWAMREC team members; direct communication with donors or partners requires prior approval from RWAMREC.
Notify RWAMREC of any planned holidays or travel abroad at least one week in advance.
Ensure timely communication and responsiveness; if there is no response for 10 consecutive days, RWAMREC reserves the right to suspend or terminate the consultancy.
Deliver services on a call-up basis, according to RWAMREC’s project needs and scheduling.

RWAMREC Program Team

Provide the videographer with the necessary project documentation (annual plans, concept notes, proposals).
Support access to testimonies and schedule interviews.
Provide input for interview questions.

RWAMREC Communication Team

Lead the overall process and give final approval on products.
Ensure alignment with the communication strategy and branding.
Provide feedback to the videographer within 2 weeks of receiving draft products.
Signal any delays caused by bureaucracy or late feedback in advance via email.

7. Duration & Engagement

The consultant shall perform the services for a period of one year, from September 20, 2025, to September 19, 2026, commencing on the effective date of the contract, as agreed upon by both parties..

The videographer will be engaged on a call-up basis, with assignments scheduled according to project needs and coordinated jointly by the Program and Communication teams.
The contract will be valid for one year, with the possibility of renewal based on performance, quality of work, and overall satisfaction.

8. Required Qualifications

Proven experience in videography, film production, and editing, with at least 3–5 years of professional experience.
Creative, with the ability to conceptualize and produce engaging, visually compelling videos for advocacy and communication purposes.
Fluent in English, familiarity with Kinyarwanda and French; ability to handle translation/subtitling.
Excellent communication and collaboration skills.
Proficiency or knowledge of main videography and editing tools, such as Adobe Premiere, After Effects, Final Cut Pro, DaVinci Resolve, or similar software. Knowledge of animation applications is also an asset.
Experience working on gender equality, GBV, or social development themes (an asset).

9. Evaluation Criteria

Criteria	Score
Qualification & experience	30
Portfolio evaluation	30
Experience working on gender equality, GBV, or social development themes	10
Financial proposal	30
Total	100

Note: Bidders who do not score a minimum of 50% points on technical requirements will be disqualified and not be evaluated at the financial level.

10. Application Process

Please submit your proposal electronically to info@rwamrec.org by September 14, 2025.. Include “Videographer Consultancy” in the email subject line. - Applications submitted late, incomplete, or not signed will not be considered.

Interested candidates should submit: